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Job Details

Requisition Number 18-0523
Post Date 11/5/2018
Title Human Resources Assistant
Organization Name Macmillan Learning
City New York
State NY
Description Macmillan Learning is a part of the family-owned Holtzbrinck group of companies and is one of the leading educational technology companies. Through deep partnership with the world's best researchers, educators, administrators, and developers, we facilitate teaching and learning opportunities that spark student engagement and improve outcomes. We provide educators with tailored solutions designed to inspire student curiosity and measure progress. Macmillan Learning is comprised of renowned brands including Bedford/St. Martins, W.H. Freeman, Worth Publishers, Sapling Learning, SkyFactor, Intellus Learning, Late Nite Labs, and Hayden-McNeil. We are an Equal Opportunity Employer committed to reflecting a broad representation of differences -- race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, age, family status, economic background and status, geographical background and status, and perspective-- in our workplace. The successful candidate for this position will become an employee of Bedford Freeman & Worth Publishing Group, LLC (“BFW”), d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources.
Requirements

Purpose of the Role:

We’re looking for a rockstar HR Assistant to join our close-knit, high performing team, in our beautiful Financial District office. We need someone that’s not afraid to come in, roll up their sleeves, and get the job done. While you’ll be based in New York, you’ll get the opportunity to work on a ton of projects across the organization including employee onboarding, drafting Personnel Action Forms to make employee changes or terminations, helping out with our Talent Acquisition team, and working to create an awesome culture not only within our group, but all of our New York office!

Responsibilities:

Onboarding/Off Boarding:

  • Ensure all new employees are onboarded efficiently and accurately, verifying that new hire paperwork is complete, they are processed into our HRIS and managing the I-9 and Everify verifications
  • The HR Assistant will also be responsible for the new hire first day experience including sending out welcome emails, delivering new hire orientation, and providing resources to employees and managers
  • Coordinate equipment procurement and return, and systems access

Administration:

  • Maintain accurate org charts
  • Create personnel action forms (PAFs) for any employee changes and facilitate their approval and distribution for processing
  • Assist with the management of the contractor database, assisting managers with processing errors and questions
  • Support HR team with ad hoc projects, as needed
  • Prepare tuition reimbursement requests for review
  • Take minutes at team, council and company wide meetings

Culture:

  • Coordinate anniversary, holiday, and other company events
  • Assist with posting content on internal social media platforms

Employee Assistance:

  • Respond to general employee inquiries and requests
  • Understand HR policies and processes to be able to provide employees with assistance when needed

Recruiting:

  • Assist with scheduling and coordinating interviews
  • Post jobs and review resumes for initial criteria
  • Conduct reference checks and verifications of employment status

Qualifications:

  • At least 6 months of Human Resource or related experience required, prior internship experience will be considered
  • Exceptional computer skills, including Google Suite and Microsoft Suite, specifically strong Excel experience as the HR Assistant will have to pull data consistently
  • Excellent organizational and follow up skills, including ability to prioritize and manage time effectively
  • Candidates should work efficiently, adapt easily, and be able to multitask
  • Strong interpersonal skills, excellent written and verbal communication skills
  • Must have the ability to maintain confidentiality and exercise discretion
  • Ability to learn policies and procedures quickly
  • Must be able to communicate clearly and concisely to ensure seamless transitions with benefits, HRIS, and payroll
  • Bachelor’s Degree required

Preferred Qualifications:

  • 2+ years working in a HR Assistant/Coordinator role preferred
  • Experience working with an HRIS database a plus
  • Understanding general employment laws
  • Experience working with the Google Suite of applications including Google Docs, Sheets, and Slides
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